Know every stock level in real time
A custom inventory management system that tracks stock, handles multiple warehouses, traces lots and expiry dates, and reads barcodes. First working version in 10 days.
When the spreadsheet is no longer enough
If you check stock levels on spreadsheets or with manual counts, you already know the cost: wasted time, discrepancies between physical stock and the system, and wrong orders. With multiple warehouses or lot tracking the problem multiplies.
We build a custom inventory management system that records every movement automatically, keeps all warehouses in sync and alerts you before a stock runs out or a lot expires.
- Always accurate stock levels without manual counts
- Lot and expiry traceability with automatic alerts
- Multiple warehouses in a single dashboard
- Barcode movements from any device
Features built around your warehouse
Every module solves a real problem in your logistics flow, without unnecessary complexity.
- 01
Real-time stock levels
Availability updated with every movement. No more manual counts or spreadsheets to reconcile.
- 02
Multi-warehouse
Manage multiple warehouses, departments or sites from a single dashboard. Transfers and balances per warehouse always visible.
- 03
Lots and expiry dates
Full traceability by lot number and expiry date. Automatic alerts before a product expires.
- 04
Barcode and movements
Receive, dispatch and take inventory via barcode reader or smartphone. Every movement recorded automatically.
- 05
Stock counts and adjustments
Guided periodic stock counts and spot adjustments without stopping the warehouse. Complete history of every change.
- 06
Reorder thresholds
Set minimum thresholds for each item and receive automatic alerts when stock falls below the threshold.
From spreadsheet to live system
A structured four-phase process to have a working digital warehouse from day one.
- 01
Logistics flow analysis
We study how you manage receipts, dispatches, transfers and stock counts today to identify where time is lost.
- 02
System design
We define the item master, movements, reports and views you need, warehouse by warehouse.
- 03
Development and configuration
We build the priority modules with testable releases and import your existing items and opening stock.
- 04
Go-live and support
The system goes live with your team trained. We add further modules in subsequent stages.
First working version in 10 days
A structured process to get a working digital warehouse up and running fast, then grow it stage by stage.
- 48hDiscovery and kickoff within 48 hours
- G4Data structure and flows defined by day 4
- G7–10First working version live by day 7-10
- G1Support and new modules from day 1
- 10 days
- First working version
- 0
- Manual stock counts
- 100%
- Movements tracked
- 8+
- Years of experience
Related solutions
From inventory to invoicing: we build all the modules of your management system.
Questions about the custom inventory management system
Clear answers on the custom inventory system, pricing and timelines.
What can the custom inventory management system handle?
Real-time stock levels, multi-warehouse management, lot and expiry traceability, barcode movements, periodic stock counts, reorder thresholds and automatic alerts. Every feature is adapted to your products and logistics flows.
How much does the inventory management system cost?
The monthly fee is €97 all inclusive: hosting, backups, support, updates and maintenance. A one-time setup fee is added, calculated on the complexity and modules chosen. The setup fee can be paid in instalments over several months.
How quickly can the system be operational?
The first working version is ready in 10 days: the priority modules are functional and your team can already use them. Additional modules are released in subsequent stages with support included.
Does the system support multiple warehouses or sites?
Yes. You can manage multiple warehouses, departments or sites from a single dashboard. Every transfer is tracked and balances per warehouse are always visible in real time.
Can barcodes be used for stock movements?
Yes. The system supports USB or Bluetooth barcode readers and can also be used from a smartphone to receive, dispatch and count items without typing manually.
Want to keep your warehouse always under control?
Tell us how you manage stock today. We will analyse your flows together and propose the custom inventory management system that fits your business.